Tips and tricks to ensure your videos are handled flawlessly

An effective management of the videos projects makes the difference between a successful and timely process of making videos, and an ineffective execution of a marketing strategy.

Without it, you'll end having to scroll through lengthy Slack or emails each attempt to locate a particular video. If you're lucky it's possible to abandon your search completely.

That could mean that you're not getting the best of your amazing video storage.

It is crucial to understand the steps to make the process for video which gives a clear view of each video-related task.

We've got a solution to aid everyone.

In this this article, we will detail the steps that you have do to put the workflows for distribution and production in place and running. These plans will assist you to develop the methods for creating videos and create creating a time line.

What exactly is Video Project Management?

Video project management is the process of arranging the process of creating, controlling and distribute videos according to a set schedule.

The objective is to eliminate the barriers between teams and foster collaboration across phases of filmmaking, as well as increase the exposure of ongoing project.

In the end, getting a complete picture of the process of production will aid you achieve the objectives of video production and make video content within your allotted budget, in addition, and most important, in the timeline you've set.

What does efficient video project management look? It's collaborative, visual and unison.

What are the phases of video production?

Before going into more detail this article will provide a brief review of the various phases of filmmaking, and how it can be incorporated into the managing your project.

     1. The video's pre-production

The pre-production phase covers everything from concepttion to budgeting and scheduling all necessary tasks in the stage of production.

It is broken down to the following sub-stages

• The process of conceptualizing and preparing ideas and concepts. Ideas and thoughts, including the setting of goals for videos campaigns.
• Making your tools ready. Gathering needed equipment and test the operation of the tools.
• It is recommended to create a schedule to outline each step necessary, such as videos, video briefings and retakes along with editing.
• Finding a site for scouting. It doesn't matter if the site is an indoor or outdoor location. one the shooter must go into the area of shooting and verify that it's in good working order.

     Step 2. Production

It is a reference on the 3Rs.

• Reviewing. Review your work to determine whether it's worth editing, needs editing or is in need of a redo.

Step 3. Post-production

Post-production involves putting together fragments of raw material together into a cohesive story

• The option to include narration, audio or both.
• Incorporate animations, graphics and unique effects and corporate assets like the logo.
• Editing the video to include the required transitions and B-roll footage if needed Fixing color, intensity of the video, as well as any other technical aspects.

The fourth step is distribution and Marketing

The process of making video incomplete without a method to distribution. This is not the same as sending an internal video to employees who are your best.

Here's what's involved:

• Write down a plan for your video's promotion including all channels and methods that you'll use to promote the video. Details will depend on the video's character, its purpose, as well as what your target audience.

How to make your work easier of managing your videos

Like we mentioned earlier this application handles video projects as well as an archive of videos are all you require.

But, it is possible to combine the two programs with additional ones to help you coordinate your workflow more effectively:

• Slack as a different communications tool.
• Evernote is a note-taking app, to help you organize your ideas.
• Zapier allows you to connect apps in your workflow, allowing you to automate the processes that you do repetitively. Examples: connect and Trello every time the availability of a new movie is announced it will be deleted from Trello into Video Library. Video Library.
• Google document for sharing video clips along with checklists, scripts, as well as templates that can be edited or those that permit users to make comments or share any concerns or ideas.

Two tools are the most crucial that you'll ever need are:

     1. Trello

Trello is an organization tool that resembles Kanban. tool that can be used as a full video project's house from idea until the time of launch.

Because of its aesthetic appeal, it is possible to determine the project's level - concepttion Production, production that is in production, or perhaps complete. These are just one of many columns that can be built using your Trello board.

If you'd like to, you could also break each stage into smaller sections, so that the columns will include the following such as brainstorming, briefing the creation of scripts, acquiring talent, recording or shooting and editing, among others.

After you've established an Kanban board online Kanban board's skeleton, begin creating the design. How? Design projects using the shapes of columns with cards.

Fill out each form in detail about your concept. Also include a video. You can also make a sub-tasklist for each card. Create due dates for each card, or for each list of items with specific team members for every checklist item or card and assigning tasks.

It's the best thing is the fact that they can be moved. This means you are able to shift them about columns, and watch progress happen at a rapid pace!

Tips Keep track of your workflow by writing down how you're employing the manager to arrange the flow of your activities. In this way an individual that is new to technology will be able to get acquainted using the program to handle projects in video.

Board members are also able to comment on the work of other members and work easily.

You have the option of adding Labels to each card. Labels can help you with selecting the right type of campaign that you want to run for each. For example, add labels like 'onboarding video,' 'demo content,' 'marketing video,' and more.

Don't prefer seeing your workflow process in Kanban manner? Take a look at your boards with a Calendar format.

P.S. You can use any other software for managing projects like Asana, Airtable, or other If Trello isn't your thing.

     2. Video Library

If you put video clips that have been completed in the 'done' column and you create a place where they can collect dust. The best, most intuitive method is to place the entire collection into the library.

What are the advantages? Many, which include:

• Make videos based on the department, team or subject. (Psst! The folders are divided into subfolders to help you arrange your videos the way you'd prefer).
• It's easy to search for and distribute relevant information swiftly. It's not a problem when it's difficult to remember a certain name of a video. The library can automatically transcode videos which allows users to locate the name of any video making use of keywords or captions for the video.
• It is simple to use and reuse but, more importantly, you will gain the maximum benefit from your video collection.
• An improved collaborationwith colleagues using timecoded video notes you're in a position to add to your videos within the library.

It's a simple task to quickly eliminate the need to search for videos of chat rooms and email messages (hello time management! ).

You can also choose those who have access to the video library. Select to invite someone to join as a contributor, administrator or viewer. It is possible to create more specific permissions by giving users access rights or the ability to manage specific workspaces or folders.

Defining your video production strategy

A clear explanation of the software for video production will assist to determine the objectives of your production, because it clearly outlines the strategy objectives, the goals and the performance indicators.

Work on the following pillars for a solid plan:

1. Choose your target viewers. This determines the kind of videos they'd want to see and the most efficient way in which to present your message in order to enable you to communicate with your target audience.

2. Set goals. Establish your goals. Consider what do we hope to accomplish with the material that we create? It is also essential to establish the objective of each video and its main message.

3. Design Key Performance Indicators (KPIs). Select those indicators that assist you in measuring your effectiveness in achieving the goals you've established.

4. The list below provides a description of the types of videos you'll create. The most effective way to choose is to figure out what kind of video is going to help reach your objectives the most, and which kind of videos people like (example: live streams as well as educational and video screen recordings)

5. Settle on the marketing strategy you'll use. Decide the channels for which the video will be promoted.

6. Determine who is responsible for which job. This will help you understand which individuals of the team are responsible for what part of the manufacturing procedure.

7. Make a budget. This could be for each video or the all-encompassing campaign. Be sure to have the approval of everyone involved before.

How do you best to develop the perfect timetable for video production?

Another important aspect to think about when planning the video production is to draw the live strategy to ensure that everything goes according to plan.

How can you go about getting this done? Record the steps that are required during all the stages involved in video making.

pro tips

• Make sure you have time allocated for each work task. Be sure to add an extra time in the event unexpected situations occur, or in the event that your team is experiencing an issue on a particular Monday.
• Get in touch with the key actors in the production. Send them your timeline and ask them to provide the amount of time needed for the completion of your film.
• For outdoor shoots, keep tabs on the weather forecast to create a humanly-possible-to-follow schedule.

Do you have the tools to handle all aspects? Do you have the tools to manage video projects?

We've now come to a close.

It's important to understand that creating an online platform to manage video production does not require an #hustle.Simply build your own board, and then move all the content that you are planning and producing into one place. It is the next step to join the Video Library and build a beautiful, brand new home for all your video content - both fresh and old.

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