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Cloud-Based Vs Self Hosted LMS: Detailed Comparison

Aug 2, 2024

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If you search online for "How to sell online courses or classes," you'll be flooded with advertisements for various Learning Management Systems (LMS).

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Given how trendy online learning is so it's not surprising that so many different solutions are available now.

But, with numerous options available which one to pick? which is the right one for you?

It's here that this constantly evolving comparison between cloud-based and self-hosted LMSs is a big factor. In the first place, LMSs are divided into these two categories.

If you've completed the necessary research but are not sure about the two alternatives, we have the answer to your questions. In this blog we'll look at their distinctions and which one is better to whom.

Cloud-based vs Self Hosted LMS: Detailed Comparison

As both self-hosted and cloud-based LMSs have their perks and cons, it comes to what you want. That's why you need to thoroughly consider each and every aspect of an LMS to determine which one to go with.

But, to save you time, we've done the research and compared a couple of key aspects between them.

User-Friendliness

 Cloud-based LMS:

Cloud-based LMSs aim to be easy to use, even for non-tech-savvy users. It's usually straightforward. It'll take only a few steps to start.

The service you choose to use for your cloud-based LMS handles updates and maintenance, so you do not have to think about how your servers are setup or how you can address problems with the software. As a result, you'll be able to focus on building the perfect course.

 Self-hosted LMS:

However, the set-up process of self-hosted LMS can be a little more complicated. It involves setting up, configuring and regularly maintaining an e-commerce system which isn't easy to those with no technical knowledge.

But once it's set up, customizing the LMS will become much simpler. The initial effort is often worth it because of the customization features and other functionalities self-hosted LMSs offer.

 Verdict

A cloud-based LMS could be enough if you want to build an LMS that has no plans or vision for growth. However, if you're looking for long-term growth, you should go for the self-hosted version, even though the initial set-up process might be difficult.

Security

 Cloud-based LMS:

Security is an important factor in the success of cloud-based LMS service providers. They take strong security measures that include firewalls, encryption, and regularly updated security features. They are always in compliance with rules and standards of the industry, including GDPR as well as HIPAA.

But, in the end, you are storing all the data you have on another server. This is a huge privacy concern for a lot of people.

 Self-Hosted LMS:

With a self-hosted LMS is complete control over the security of your data. It is possible to implement custom security solutions that meet the specific needs of your company.

In accordance with what you're selling on your LMS and how much you'd like to concentrate upon security. You'll get all the options in self-hosted LMS. This means that you'll never have to sacrifice security considerations.

 Verdict

While cloud-based LMS offers strong security features, the reliance on third-party servers may be a concern for some. To ensure that you're on the safer option, opt for the more secure self-hosted LMS alternative.

All Control

 LMS that is cloud-based

Cloud-based LMS gives you limited control over the software. You are generally confined to the vendor's features and configurations, which may restrict customization and flexibility.

You'll have difficulty with data management since you don't have control over the information. When you use the cloud-based LMS system, it's often seen that the provider is the one who handles user data and.

 Self-Hosted LMS

Self-hosted LMS provides unrivaled control when compared to those that are cloud-based. The software can be customized according to your demands, and integrate it with different systems, and organize your data in a way that you can provide the best service to your users.

This control level helps you gain credibility from your users and makes acquiring more users much easier.

 Verdict

For overall control Self-hosted LMSs are the best option. When you have a self-hosted LMS it is possible to fully personalize and control all aspects of the LMS.

Overall Cost

 LMS that is cloud-based

The cost for a cloud-based LMS generally is lower as there is no need to purchase equipment or install infrastructure. However, LMSs that are cloud-based come with recurring subscription fees which can accumulate over time.

Some cloud-based LMSs also charge fees according to the amount of users. So, when the number of users rises, the cost grows. This can become a problem after a certain period.

So, if you plan on scaling up your business or growing the size of your LMS site, then the cloud-based LMS may not be the ideal choice.

 Self-hosted LMS

Self-hosted LMSs have higher initial costs because of the requirement for server infrastructure, software licenses and set-up. Once you've got your own self-hosted LMS in operation, you'll no longer have to pay for additional expenses.

There is no need to set aside money for maintenance, hosting and occasionally upgrades. This will amount to less than you would have paid for cloud subscriptions.

 Verdict

To save money the self-hosted LMS typically provides greater performance over time, even despite the higher initial investment. They are a more economical choice for long-term use.

Integration and Flexibility

 Cloud-based LMS

Cloud-based LMS generally offer seamless integration with the top tools and services, but it is possible that you will be restricted only to the applications that are supported by the provider you choose.

This is why you need to be careful about the capabilities of integration offered by the cloud-based LMS.

 Self-hosted LMS

Self-hosted LMS offers extensive integration options. You have the freedom to integrate any third-party tools APIs, tools, or customized solutions whenever you need to. The flexibility lets you develop a customized learning environment that meets all your specific requirements.

 Verdict

In terms of flexibility and integration Self-hosted LMS is the best choice. Its ability to integrate with a variety of applications will aid the users of your LMS in multiple ways.

Advantages of having your own self-hosted LMS on WordPress?

WordPress has proved to be a boon for creative people who don't have the time to code. With its unique drag-and-drop feature combined with the LMS plugin you will be able to provide the most enjoyable experience for your customers.

Below are a few of the most important benefits that come with self-hosted LMS using WordPress:

Control of Content

One of the best things with self-hosted LMS is the fact that you are in full control over your material. You choose what to post and how you will present it as well as who will be able to access the material.

This control level ensures that your course materials are safe and managed properly. It is also possible to establish specific guidelines and rules to make sure you adhere to the appropriate laws and company policy.

Personalization and branding

WordPress offers more options to make changes than other system, and you can make your LMS be a part of your company's story through every angle.

With so many themes and apps to choose from, it is possible to enhance the user experience for your customers. When you add particular tools and features to your LMS to make it more engaging for customers.

Additional Options for Integration

Through easy integration with your own self-hosted LMS is able to grow and adapt with your business. Overall, it will never leave you feeling stuck.

Enhanced Learning Environment

You can make your learning platform more interesting and engaging by making use of the advanced features of self-hosted LMS.

These features include videos, quizzes, a progress tracking bar, etc.

It is also possible to use gamification tools like badges and leaderboards to get students more interested and motivated. The overall learning experience is more enjoyable for students and instructors if you choose a self-hosted LMS platform for teaching them.

Most Effective Methods for Building a Self-Hosted LMS

It provides extensive control over access, content dripping, and seamless integration with a variety of payment processors. This makes it ideal for monetizing your course and delivering the most structured course experience.

However, that's not the only thing the thing that makes an amazing. You can:

  • define and manage detailed access policies to safeguard your data, and create different access levels effortlessly.
  • Plan the introduction of content for the course over the course of time to ensure that learners remain engaged and progress steadily.
  • Accepts a wide range of payment processors that accept payments, such as PayPal and Stripe, for streamlined transactions.
  • Comprehensive reports are available on memberships, transactions, and the progress of your students, providing insight into how to enhance your course.
  • Set up this LMS tool with ease in just a few clicks.
  • Engage your audience by making it gamified to keep your users engaged.

You can get started with just $179.50/Year. To enjoy the pro benefits, you'll have to pay $499.50/Year.

MemberMouse

MemberMouse is a versatile and robust WordPress plugin designed to help to create and manage websites for membership. With this LMS, you can protect your content, manage various membership levels and integrate with other useful tools.

What this plugin has to offer:

  • Easy-to-use interface for setting up and managing your membership.
  • Advanced protection of content to limit access to your course.
  • Integration with popular payment processing platforms like Stripe, PayPal, and Authorize.net.
  • Flexible membership options, including free, trial, and paid memberships.
  • Comprehensive reporting that tracks participation and activity by members.

Start with MemberMouse for $399/year. But, to access more options and to have a bigger member base, the cost can increase to $2399/year.

AccessAlly

AccessAlly is an amazing LMS plugin for WordPress which combines membership management, course design, as well as marketing automation. In addition to these features AccessAlly LMS provides an impressive community-building feature that most LMSs lack.

To name some of the AccessAlly attributes:

  • Design interactive and multimedia-rich classes easily.
  • Offer a variety of subscription levels and membership plans.
  • Robust community features, such as forums and member directories, to foster engagement and interaction.
  • Advanced reporting and analytics to monitor learner progress and course effectiveness.

AccessAlly pricing starts at $99/month With the ability to add additional features at higher tiers.

What is the best choice?

While LifterLMS and LearnDash offer valuable features, ultimately stands out as the most suitable option for creating an self-hosted LMS with WordPress. Here's why:

  • Superior Access Control offers unmatched control of who has access to your content. It also allows for extremely customizable membership levels and content protection.
  • effective content drip: The ability to drip feed content will ensure that learners receive information steadily, promoting better retention and engagement.
  • Full Reporting Reports that are detailed on the number of members, transactions, as well as learner progress give you the information you need to fine-tune and enhance your classes.
  • Ease of Monetization Integration seamless with multiple payment gateways allows you to easily monetize your classes and handle the transactions.
  • User-Friendly Setup Although it has advanced functions, it's easy to setup and operate which makes it accessible for those without extensive technical expertise.

Set up a Self-hosted LMS with : 4 Easy steps

If you're aware of the best way to run an LMS now is the time to get it set up. However, before we do the details, let's make sure that it's not rocket science.

Step 1: Download and Install

  • Log in on the WordPress dashboard of your website.
  • Go to Plugins> Add New -> Upload
  • Select the .zip file that you downloaded previously

Once installed, don't forget to enable the plugin.

If you've successfully activated , you'll get the menus displayed on the WordPress dashboard.

In within the Settingsmenu You can set up the basic settings, such as currency, payment gateways etc.

Step 2: Create the Membership levels

If you're developing an LMS, there will surely be multiple membership Levels with no limitations on the number of membership levels. You are able to design any number of membership levels you like.

Simply go to Membership from the dashboard and click on Add New.

Give your membership a proper title and make sure you pay attention to how you want the method of payment. You can either set a one-time weekly, annual, or monthly payment.

If you want to add a welcome message to your customers.

Once everything looks good, hit publish, and your membership is created. If you'd like to make more memberships, you can repeat the procedure.

Step 3: Upload Your Member Only Content

Go to Rulesfrom the dashboard, and then click on Add New. On the next page, you'll find dropdown menus for you to choose the rules that you want to set.

It is possible to create multiple membership rules by repeating this process. When you're satisfied with the rules, simply click on Save Rule.

Step 4: Create a Pricing Page

The pricing page is an absolute must have for your Membership site to assist prospects decide on which plan best suits their needs. It can also encourage visitors to switch to a less costly option by showing it's additional features and advantages.

But how do you create one?

So, you can do it as long as you are willing to invest as little effort as clicking at least a couple of times.

To set up a price page, go to Groups on the dashboard, then select Add New. Choose a catchy name, then scroll through the group's Options section:

Click on"plus (+) icon to add each of your accounts to this page. You can change the order in which these plans show up in by dragging and dropping them into place:

Choose an appropriate theme by using The Price Page Theme Then, select a theme from the Pricing Page Themedropdown. If you're satisfied with your results and you're ready to go live, you'll be able to post the page:

Your pricing page must be easily accessible. Remember to include it in the main menu navigation either at the bottom or in the on the sidebar.

If you ensure your pricing page is easily available, new customers are always two clicks away from buying the contract.

So, Cloud-Based vs Self Hosted LMS? You Know It Already!

I hope that this article has been informative enough to inform you on the difference between self-hosted and cloud-based LMS as well as which would be better for you. If you're serious about your organization and have a greater idea in your head, then a self hosted LMS solution is what you need.

Even though various options are available, can be the ideal solution for your LMS requirements. From collecting leads to your LMS to detailed information about each member, can help you at every stage.

Do not forget to let us know your experience with various LMS solutions, and what type you prefer.

If you've found this piece useful, make sure you connect with us through Facebook, Twitter, Instagram and LinkedIn!

S Showrabh       From writing poetry and short stories to writing technical articles on WordPress and managing an online membership website, a lot of things have changed for Showrabh. What did not change is his passion of writing and the time he spends. He loves music, football and cricket. He'll either sit for hours staring at his cell phone, or puts headphones on and writes for long periods of time. If he's not engaged in any of the above, he's often found explaining why someone could love football and cricket equally simultaneously.